NU Policies

Policies By Department

A list of policies by policy owner. Click on the policy name to view additional information on the policy.

Academic Affairs

Policy	Department	Effective Date	Purpose
NUSTEP Midterm Grading	Academic Affairs	2011-08-01	The communication of midterm grades to students enrolled in the NUSTEP program.
NUSTEP Withdrawal Policy	Academic Affairs	2011-08-01	To explain how a student withdraws from a NUSTEP course.
Study Abroad: Overload Charges	Academic Affairs	2012-07-12	Sets the guidelines for students who participate in a study abroad program that has more than 16 credit hours
Study Abroad Crisis Plan	Academic Affairs	2012-07-12	This policy addresses the guidelines and procedures that the University has in place to help minimize risk for students studying abroad
Study Abroad: Financial Aid Policy	Academic Affairs	2024-01-11	Guidelines regarding financial aid to cover tuition costs of study abroad programs.
Study Abroad Statement of Liabilities	Academic Affairs	2012-07-12	Sets the University's liability for students when they travel abroad
Commencement Ceremony Eligibility: Undergraduate Students	Academic Affairs	2015-11-23	To determine which undergraduate students are eligible to participate in undergraduate commencement ceremonies.
Accessibility Services - Ontario	Academic Affairs	2012-07-12	Sets the procedures and guidelines for accommodating individuals with disabilities in the Ontario Education Program
Accessibility Services - Accommodations	Academic Affairs	2012-07-12	Sets the procedures and guidelines for providing reasonable accommodations for qualified students with disabilities.
Accessibility Services - Attendance Accommodations	Academic Affairs	2012-07-12	Sets the procedures and guidelines regarding Attendance Accommodations for Students with Disabilities
Accessibility Services - Auxiliary Aids and Services	Academic Affairs	2012-07-12	Sets the procedures and guidelines for providing auxiliary aids to qualified students with disabilities.
Accessibility Services - Course Substitutions and Modification	Academic Affairs	2012-07-12	Sets the procedures and guidelines for Course Substitutions and Modifications for Students with Disabilities.
Accessibility Services - Requesting Disability-Related Housing	Academic Affairs	2012-07-12	Sets the procedures and guidelines for providing reasonable housing accommodations to students with documented disabilities.
Accessibility Services - Elevator Breakdowns On Campus	Academic Affairs	2012-07-12	Sets the procedures in place if an elevator breaks down on campus
Accessibility Services - Eligibility for Services and Documentation Guidelines	Academic Affairs	2012-07-12	Sets the procedures and guidelines for admitted student\'s responsibility in disclosing and documenting the current substantial limitations they are likely to have in the college setting, inside and outside the classroom.
Grievance Policy for Students, Employees, and Visitors with Disabilities - New York and Ontario	Academic Affairs	2024-11-22	To ensure that no qualified student with a disability is denied the benefits of, excluded from participation in, or otherwise subjected to discrimination by any university program or activity.
Accessibility Services - Notetaking Accommodations	Academic Affairs	2012-07-12	Sets the procedures and guidelines to provide notetaking services to students with documented disabilities.
Academic Success Center - Peer Tutoring	Academic Affairs	2012-07-12	To provide individualized tutoring support to undergraduate students.
Academic Progress Standards: Undergraduate Students	Academic Affairs	2024-12-16	Establishes standards to provide clear feedback to students about their academic standing at the university. Additionally, the standards enable the university to identify students who are in need of academic intervention so that the university can provide support and opportunities for improvement.
Transcript Notations for Academic and Student Conduct Violations	Academic Affairs	2025-02-21	To outline Niagara University\'s transcript notation practices and to ensure compliance with New York Education Law Article 129-b.
Accessibility Services - Accommodations for Weather Emergencies	Academic Affairs	2012-07-12	Sets the procedures and guidelines for assisting students with disabilities during inclement weather
Academic Integrity	Academic Affairs	2024-04-09	Sets standards and procedures for Academic Integrity
Grade Appeal	Academic Affairs	2023-11-02	Sets structure and guidelines for Grade Appeals
Student-Owned Intellectual Property	Academic Affairs	2010-02-03	Assures that the student and teacher will be able to freely use the intellectual property they personally author or invent, and that when authorship or invention becomes collaborative in any way, a signed, written instrument ensures clarity of ownership.
External Funding Practice: Programmatic Performance	Academic Affairs	2012-07-12	This policy strives to ensure the adequate performance of externally funded projects.
Undergraduate Students Not in 4 + 1 Programs Taking Graduate Coursework.	Academic Affairs	2009-04-07	This policy enables qualified undergraduate students not in an approved 4 + 1 program to take up to two graduate courses in their senior year.
Academic Forgiveness Policy	Academic Affairs	2020-05-01	Niagara University wishes to encourage the readmission of undergraduate students who had withdrawn in the past due to their inability to maintain satisfactory progress toward degree completion.
Course Repeat	Academic Affairs	2025-02-17	Allows students to repeat a course to improve their understanding and potentially their grade.
External Funding Practice: Animal Care	Academic Affairs	2012-07-12	The policy details procedures and compliance for the use of live vertebrate animals in research is humane and legal.
External Funding Practice: Effort Reporting	Academic Affairs	2012-07-12	Sets the procedures and reasoning behind reporting work progress.
Satisfactory Academic Progress: B.P.S. Ontario	Academic Affairs	2023-11-15	To monitor the satisfactory academic progression of students enrolled in the Bachelor of Professional Studies in Ontario.
Incomplete Grades	Academic Affairs	2023-11-09	This policy outlines the procedure for students to request, and for instructors to approve or deny, the grade of Incomplete (I). An Incomplete grade indicates that there is still a possibility of credit, after further work.
Last Date of Student Attendance	Academic Affairs	2015-01-01	Policy for assigning the last date of attendance at classes for withdrawal and refund purposes.
Commencement Ceremony Eligibility: Graduate Students	Academic Affairs	2015-11-23	To determine which graduate students are eligible to participate in graduate commencement ceremonies.
Commencement: NU Employees Presenting Diplomas	Academic Affairs	2023-11-08	Sets the policy for who can award a diploma at graduation (President, or other under certain circumstances)
Satisfactory Academic Progress: Graduate Students	Academic Affairs	2018-09-01	To ensure students are notified when they do no meet the criteria for satisfactory academic progress in their graduate-level program, and to provide them with a process for appeal.
Non-Faculty Employees Teaching Courses	Academic Affairs	2020-02-03	Niagara University recognizes that many of our non-faculty employees have particular areas of expertise and knowledge that may enhance our student’s education. The University encourages such employees to contribute to the academic sector by teaching.
Institutional Review Board and Tri-Council Policy	Academic Affairs	2018-07-01	To ensure compliance with governing regulations for human subject research.
Intellectual Property and Rights Management	Academic Affairs	2018-09-14	To benefit teaching, research, and the public interest, the University and NULTA work together to generate, maintain, and promote intellectual property.
University Policy on Ontario Orientation Sessions	Academic Affairs	2018-12-01	NU is committed to transparency of policy and procedures and the communication of ministerial requirements in order to ensure protection of students accepted to academic programs offered in Ontario.
Conversion of Canadian College and University Grades for Transfer	Academic Affairs	2019-09-04	To convert grades on Canadian university transcripts to the NU transcript equivalent.
Add/Drop, Leave of Absence, Withdrawal: Financial and Academic Liability	Academic Affairs	2024-01-26	Articulation of the academic and consequences of a student who adds or drops a course, withdraws, or takes a leave of absence form the university.
Conferral Dates & Diploma Practices	Academic Affairs	2024-03-21	To establish guidelines and procedures for determining the conferral date of degrees and certificates awarded by Niagara University.
Affiliated Faculty	Academic Affairs	2024-03-21	To enhance the academic and research environment f the institution, promote collaboration and innovation, and extend the institution\'s reach beyond it\'s core faculty and resources.
Course Withdrawal Policy for Programs with Accelerated Schedules	Academic Affairs	2023-10-20	To adjust deadlines and processes for accelerated programs so that students are not penalized or billed because of an accelerated timeline.
Incoming Transfer Credit Policy	Academic Affairs	2024-05-03	To define the University\'s policy on the recognition of academic credits earned at other institutions and applying same towards the completion of Niagara University Degree programs.

Academic Support

Policy	Department	Effective Date	Purpose
Admissions for Students with Disabilities	Academic Support	2012-07-12	Sets the procedures and guidelines for Admissions involving Students with Disabilities
Service Animals	Academic Support	2014-12-03	With the passing and publication of the University Policy Regarding Emotional Support and Service Animals in March 2014, this policy and procedures are meant to provide additional guidance and details regarding students with service animals.

Admissions

Policy	Department	Effective Date	Purpose
Admission Evaluation for Applicants with a Criminal Record	Admissions	2012-07-12	University Applicants with a prior criminal record can present several unique legal situations to the university. This policy provides the criteria to prevent the problems that can arise in this situation.
First Semester Transfer Students	Admissions	2012-07-12	Sets scholarship potential for first-semester transfer students
Semester Credit Hour Policy and Compliance	Admissions	2017-10-03	To define the University's policy on the assignment of semester credit hours and the method by which the University’s compliance with credit hour assignment is assured.

Assistant to the President for Planning

Policy	Department	Effective Date	Purpose
Annual Reports	Assistant to the President for Planning	2012-04-03	Annual reports are a vehicle whereby individual departments are given an opportunity to summarize their activities and at the same time to plan for the future. This policy addresses the steps a department must go through when submitting a report

Athletics

Policy	Department	Effective Date	Purpose
Serious Misconduct and Division I Athletics Participation	Athletics	2022-07-01	Niagara University is committed to a culture of care and considers the dignity of the human person in forming a mission-driven community. This policy enhances the safety of Niagara University through the admission and enrollment process and is in accordance with the NCAA\'s policy on campus sexual violence.

Business Affairs

Policy	Department	Effective Date	Purpose
External Funding Practice: Property Management	Business Affairs	2012-07-12	Sets the procedures in place to help the University protect, track, and report on property in which they have invested sponsored project funds.
External Funding Practice: Insurance (Risk Management)	Business Affairs	2012-07-12	Sets the risk management system used by Niagara University, in regards to External Funding
Chemical Exposure Response	Business Affairs	2013-02-21	Broad guidelines in response to chemical exposure
Surplus Furniture	Business Affairs	2012-07-12	This policy provides a cost effective, timely, and efficient process to relocate resources within Niagara University
Procurement (Business Services)	Business Affairs	2013-02-25	To establish the guidelines for procurement and ensure compliance with OMB Circular A-110

Campus Activities

Policy	Department	Effective Date	Purpose
Credit Card Marketing on Campus	Campus Activities	2009-06-15	To comply with NYS Education Law 6437

Campus Safety

Policy	Department	Effective Date	Purpose
Enforcement of Parking	Campus Safety	2003-08-28	Enforcement of university parking regulations
Building Access for Non-Resident Space	Campus Safety	2012-07-12	The Building Access Policy is developed to ensure the safety and security of our students, staff, and faculty as well as to safeguard Niagara University's assets and personal property
Missing Student Notification Policy & Procedure	Campus Safety	2012-10-05	The comply with the "missing student" requirements of the Clery Act and ensure there is a routine procedure for addressing missing students
Kerry Rose Law	Campus Safety	2013-09-23	To comply with NYS Education Law 6348

Center for Events & Mgmt Dev.

Policy	Department	Effective Date	Purpose
Dining Commons Use Policy	Center for Events & Mgmt Dev.	2017-02-01	Policy and guidance for arranging events in the Clet Dining Commons

Controllers Office

Policy	Department	Effective Date	Purpose
External Funding Practice: Cash Management	Controllers Office	2012-07-12	This policy, complying with federal, internal, and state regulations details the procedures and guidelines for cash management
External Funding Practice: Cost Sharing	Controllers Office	2012-07-12	Sets the definition of Cost Sharing and details relevant procedures involving Cost Sharing.
External Funding Practice: University Practice Related to Allowable Costs	Controllers Office	2012-07-12	Sets the procedures for determining allowable costs.
University-funded Travel	Controllers Office	2016-06-02	Sets out the terms, procedure, and forms related to travel paid for by NU
Comp Tickets to NU Events for Employees	Controllers Office	2009-12-01	To ensure there is no real or perceived conflict of interest in the provision of comp'd or department-funded tickets for employees attending university events
Cash Handling Policy	Controllers Office	2015-02-14	Sets the policy for handling cash transactions at the university

Counseling Services

Policy	Department	Effective Date	Purpose
Confidentiality of Counseling	Counseling Services	2012-06-01	Sets the reason for upholding a student's counseling session as confidential, as well as describes the times when confidentiality must be violated.
Mandated Counseling	Counseling Services	2012-07-12	Sets Counseling Services' view on mandated counseling.
MMPI-2 Malaise Scale (MLS) Policy	Counseling Services	2012-06-12	This policy discusses the use of an MMPI-2 scale to promote retention by the identification of physical health concerns
No Show Counseling Appointments	Counseling Services	2012-06-12	Sets the procedures taken when students, do not cancel and do no show up to an appointment.
PHQ	Counseling Services	2012-06-12	Sets the practices surrounding depression screening.
Scope of Services	Counseling Services	2012-06-12	Sets the types of concerns for which counseling services can and cannot provide mental Administration & Operations

Cybersecurity and Operations

Policy	Department	Effective Date	Purpose
Cybersecurity and Awareness Training (CAT)	Cybersecurity and Operations	2022-09-13	Niagara University's Cybersecurity Awareness and Training (CAT) Program strives to ensure that the University community achieves and maintains at minimum a basic level of understanding of information security matters, such as general obligations under various information security policies, standards, procedures, laws, regulations, contractual terms and generally held standards of ethics and acceptable use of information resources.
Third-Party Vendor Management	Cybersecurity and Operations	2022-09-13	The Third-Party Vendor Management Program, governed by the Information Security Oversight Committee (ISOC) is an initiative to reduce the risk Niagara University\'s information and computing resources from Third-Party Vendors (TPV). CISO and ISOC collaborates with Information Technology (IT) the Office of General Counsel, the Business Affairs, and University Departments to protect Information Technology Resources and digital intellectual property at the University.
Multi Factor Authentication Policy	Cybersecurity and Operations	2022-09-13	A malicious actor can gain unauthorized access to Niagara University Information Technology resources in several ways. ISOC and IT is enacting a common practice for faculty and staff to minimize the risk of unauthorized access by incorporating Multi Facto Authentication (MFA) for its systems. MFA is a security process whereby users must provide at least two different authentication factors to verify their identities and access their accounts. This process ensures better protection of both a user's personal information, credentials, and other assets, while also improving the security around the resources the user can access.

Diversity, Equity and Inclusion

Policy	Department	Effective Date	Purpose
Niagara University Non-Discrimination Policy and Grievance Procedures	Diversity, Equity and Inclusion	2020-07-16	Niagara University affirms its commitment to equal opportunity and non-discrimination and recognizes its responsibility to provide for all employees, students and visitors an environment that is free of discrimination and harassment.
Title IX Grievance Policy	Diversity, Equity and Inclusion	2023-04-13	The purpose of this policy is to cover Niagara University\'s institutional awareness and response to assault, domestic violence, dating violence, and stalking, as required by Title IX and New York State Education Law.
Protection of Minors and Obligation to Report Serial Sexual Abuse	Diversity, Equity and Inclusion	2020-12-01	This policy memorializes Niagara University’s special commitment to the safety of minors (children under the age of 18 who are not matriculated Niagara University students) located on campus or involved in a University event.

Enrollment and Marketing

Policy	Department	Effective Date	Purpose
Campus Digital Signage	Enrollment and Marketing	2014-02-04	The digital screens across campus are an excellent means of communicating news, promoting events, and activities to the university community by reaching staff, faculty, and students alike. These billboard-style announcements must meet the specifications within.

Executive Vice Presidents Office

Policy	Department	Effective Date	Purpose
External Funding Practice: Annual Audit (external)	Executive Vice Presidents Office	2012-07-12	Sets the procedures and guidelines regarding the use of external auditors to ensure compliance with all relevant regulations
External Funding Practice: Biohazards	Executive Vice Presidents Office	2012-07-12	Sets the procedures and guidelines that the University has in place to help ensure compliance with government regulations and minimize any risk posed by biohazardous materials.
Power Path Policy	Executive Vice Presidents Office	2014-10-28	Sets the policy for use, maintenance, and coordination with NYPA regarding the Power Path
Private and Public Grants Policy	Executive Vice Presidents Office	2012-09-10	Sets guidelines and processing for initiating and managing grant activity.
Smoking Policy	Executive Vice Presidents Office	2012-07-01	This policy, in compliance with the New York State Public Health Law, dictates the University's smoking policy
Non-Fraternization Policy	Executive Vice Presidents Office	0000-00-00	Explains both guidelines and procedures regarding Intra-University relationships
Sexual Misconduct Awareness & Response Policy	Executive Vice Presidents Office	2019-10-04	The purpose of this document is provide a single, easily accessible and user-friendly document for students, employees, and community members to find information regarding Niagara University's student conduct rules, policies, methods to promote awareness, rights, protections, and procedures regarding sexual assault, domestic violence, dating violence, and stalking.
NY HERO ACT Model Airborne Infectious Disease Exposure Prevention Plan	Executive Vice Presidents Office	2021-08-06	The purpose of this plan is to protect employees against exposure and disease during an airborne infectious disease outbreak. This plan goes into effect when an airborne infectious disease is designated by the New York State Commissioner of Health as a highly contagious communicable disease that presents a serious risk of harm to the public health. This plan is subject to any additional or greater requirements arising from a declaration of a state of emergency due to an airborne infectious disease, as well as any applicable federal standards.
Advisory Committee on Campus Security	Executive Vice Presidents Office	2024-06-28	To guide the committee\\\'s review of current campus security policies and procedures and make recommendations for their improvement.

Facility Services

Policy	Department	Effective Date	Purpose
Chemical Hygiene Policy	Facility Services	2020-03-03	The purpose of this Chemical Hygiene Plan (CHP) is to establish a written program that protects laboratory personnel from the potential hazards associated with the use, storage, and disposal of hazardous chemicals in a laboratory work area.
Energy Policy	Facility Services	2016-04-13	To set the policy for energy-saving measures and comply with the Presidents' Climate Commitment
Electric Vehicle Charging Station (EVCS)	Facility Services	2017-08-30	Define driver responsibility, driver etiquette, charging station safety requirements, and restrictions for privately owned electric vehicles while charging at the designated EVCS locations on campus.

Financial Aid

Policy	Department	Effective Date	Purpose
Financial Aid OSAP Policy	Financial Aid	2017-03-02	Policy to administer Ontario Financial Aid

Health Services

Policy	Department	Effective Date	Purpose
Physician, Alternate Physician & Residents Yearly Practicing Requirements	Health Services	2012-07-12	This policy establishes a framework that identifies roles and responsibilities for yearly management of practicing requirements for the primary physician, alternate physician, and residents at SHS.
Refusal of Medical Advice and Treatment	Health Services	2012-12-12	Sets the procedures and guidelines if someone refuses service
Seizure Protocol	Health Services	2012-05-10	This policy provides guidelines to help accommodate student's suffering from seizures.
Suggestions, Complaints, and Grievances Medical Services	Health Services	2012-06-10	Explains the procedures and guidelines for anyone making a suggestion, complaint, or grievance regarding medical services.
Students with Special Diets	Health Services	2012-02-10	Sets the procedures, guidelines, and accommodations for Students who have special dietary concerns due to a medical reason
"No Show" Appointments Administration & Operations	Health Services	2012-02-12	This policy addresses the procedure to cancel a Health Services appointment. It also addresses the repercussions when appointments are not kept.
After Hours Care for Emergencies	Health Services	2012-06-12	This policy dictates the procedures and guidelines for students who need care when the health center is closed
Appointments at Student Administration & Operations	Health Services	2012-06-12	Sets the procedures for making appointments at student Administration & Operations.
Availability of Services at Student Administration & Operations	Health Services	2012-12-10	This policy exists to make Students aware of the existence, location, and services available through the Student Health Center
Campus Illness and Accident Emergencies Administration & Operations	Health Services	2012-12-10	This policy is to ensure that students, who have illnesses or injuries outside of the Health Center, but on campus, will have access to quality emergency care.
Campus Visitors Emergency Medical Care	Health Services	2012-02-10	Sets the kind of emergency care that a campus visitor is eligible to receive from Sleasman Administration & Operations
Confidentiality Assurances Medical Services	Health Services	2012-12-10	Explains the confidentiality procedures that student health services uses when interacting with students.
Confidentiality of Client Medical Records	Health Services	2012-12-10	This policy dictates the controls in place for the access of Student Medical Information
CPR Policy Student Administration & Operations	Health Services	2012-06-09	This policy provides that all will be certified as competent to perform cardiopulmonary resuscitation (CPR). This certification will be renewed according to the certifying agency's regulations
Crisis Management for Health-Related Issues	Health Services	2012-06-10	Sets the procedures for recommending measures to prevent, as well as deal, with health crisis.
Eligibility for Student Health Services	Health Services	2012-02-09	This policy helps to provide a list of students that are eligible to use University Administration & Operations
Health Center Emergencies	Health Services	2012-06-10	Sets the emergency procedures for student patients arriving in the Health Center with urgent health conditions
Hours of Operation and Accessibility of Student Health	Health Services	2012-02-10	This policy dictates the procedures and publication of the Niagara University Student Health Center
Medical Incident Reports	Health Services	2012-10-10	Sets the filing, creation, and review of incident reports completed whenever a student reports to Student Health Services for medical treatment related to an accident or incident on campus.
Temporary Medical Parking Permits	Health Services	2012-09-11	Sets procedure and guidelines for anyone who require special consideration related to parking.
Transportation for Medical Reasons	Health Services	2012-12-10	This policy discusses the University's transportation of Students for non-emergency medical reasons.

Human Resources

Policy	Department	Effective Date	Purpose
University Safety Policy Statement	Human Resources	2019-10-30	Niagara University aims to maintain a safe and healthy environment for students, faculty, staff, and visitors and to improve the university’s culture of safety.
Holidays	Human Resources	2017-12-15	This policy addresses the recognition of paid holidays and eligibility for payment.
Administrative and Professional Employees Performance Appraisals*	Human Resources	1995-02-01	This policy discusses the purpose, results, and procedures regarding administrative and professional employee performance appraisals.
American With Disabilities Act and Employment	Human Resources	2012-07-12	This policy is in place to communicate our commitment to the principles of the Americans with Disabilities Act (ADA) and the ADA Amendments Act of 2008 (ADAAA).
Employee Military Leave Policy	Human Resources	2014-10-20	Sets the policy for employees taking military leave
Applications for Positions on Campus	Human Resources	1997-02-01	This policy dictates the acceptance of applications and resumes
Bereavement Leave	Human Resources	2012-07-12	Described is the policy concerning Bereavement Compensation and time off procedures for all eligible employees.
Confidentiality of Employment Information	Human Resources	2012-07-12	Sets procedures and guidelines for University positions and the maintaining of confidential information.
Disciplinary Action Procedure	Human Resources	2021-06-01	The purpose of this topic is to establish the methods and procedures to be implemented when it is necessary to discipline employees.
Emergency Pay and Unscheduled Call-in Pay	Human Resources	2012-07-12	This policy addresses the manner in which Emergency Pay/Unscheduled Call-in pay is calculated.
Employee Status Codes	Human Resources	2012-07-12	Sets Employee Status and Codes with definitions and benefit eligibilities.
Equal Employment Opportunity	Human Resources	2012-07-12	This policy was created to communicate our commitment to the principles of Fair Employment Practices and Equal Employment Opportunity.
Exit Interview Policy	Human Resources	2012-07-12	Sets the conducting of exit interviews with employees
Introductory Period for Non-Faculty Employees	Human Resources	2012-07-12	This policy defines the introductory period for newly hired, rehired, promoted or transferred non-faculty employees.
Jury Duty Policy	Human Resources	2012-07-12	Sets jury duty compensation and the procedure for payment to eligible employees.
Length of Service Non-Faculty Employees	Human Resources	2012-07-12	This policy defines the length of service for non-faculty, benefit eligible employees of the University.
Part-time Faculty	Human Resources	2009-07-27	Establish compliance and hiring procedures for part-time faculty positions.
Paid Family Leave Policy	Human Resources	2018-01-09	Effective January 1, 2018, Niagara University will provide paid leave (up to a certain percentage of your weekly wages) to eligible non-faculty employees pursuant to New York’s Paid Family Leave Act.
Part Time Employee Benefits (>1,000 Hours)	Human Resources	2012-07-12	This policy addresses the benefits that part time employees, working less than one thousand hours per year, are eligible for
Salary Continuation Plan	Human Resources	2012-07-12	This policy addresses the payment of salary when an employee is unable to work due to injury or illness for a period greater than five (5) consecutive workdays.
Standards of Conduct	Human Resources	2021-06-01	The University maintains standards for the personal conduct of its employees. Rules are a matter of common sense. Listed herein are general rules common to all employees.
Survivor Benefits	Human Resources	2012-07-12	Described is the University's Policy on providing benefits to a surviving spouse and/or dependent child(ren) in the event of the death of a University employee.
Tuition Remission *	Human Resources	2012-07-12	Sets the plan, eligibility, and process for exempt and non-exempt non-faculty employees and their dependents to receive Tuition Remission and Tuition Exchange.
External Funding Practice: Personnel	Human Resources	2012-07-12	This policy dictates hiring procedures for people working under external funding.
Relocation Reimbursement	Human Resources	2008-09-01	To establish guidelines for the reimbursement for relocation of new employees to Niagara University. Its principal goal is to establish criteria and an approval process for use of relocation funds.
Employment-Based Immigration Policy for US Employees	Human Resources	2019-02-14	Employment authorization and sponsorship for US employees.
Ontario (NUO) Time Off Policy	Human Resources	2023-10-01	The University\'s Time Off Policy (TOP) program sets out the eligibility and rights to vacation, paid sick, personal, and other statutory leaves.
Service & Emotional Support Animals	Human Resources	2014-03-05	The broadly inform community members of the procedure for respectfully addressing the needs of those who use service and emotional support animals
Paid Sick Leave	Human Resources	2021-01-01	Article 6, section 196-b of the New York State Labor Law requires Niagara University to provide paid sick leave to certain employment groups who have not received paid sick leave previously.
Retirement Policy	Human Resources	2013-04-01	To guide non-faculty employees through the process of initiating retirement
University Policy on Pre- and Post-Employment Background Checks	Human Resources	2013-10-03	To establish how pre and post-employment background checks are conducted
Family Medical Leave Act	Human Resources	1997-02-03	To ensure compliance with FMLA
Worker's Compensation	Human Resources	2000-10-02	To provide guidance regarding workers' compensation claims
Motor Vehicle Record Verification	Human Resources	2019-10-01	The purpose of this policy is to establish a procedure to verify motor vehicle operator records and to ensure that only eligible drivers operate university vehicles and/or operate a motor vehicle on university business.
Premium Compensation	Human Resources	2016-10-05	This topic addresses the manner in which overtime, holiday premium and call-in pay are calculated. The purpose of this policy is to control labor costs by managing the expense of overtime pay to nonexempt employees.
PTO Policy	Human Resources	2021-03-08	This policy provides benefit eligible , non-faculty employees with an entitlement of paid days off.
Tuition Exchange Policy	Human Resources	2017-12-15	The purpose of this policy is to encourage life-long learning and to describe the plan, eligibility and process for the dependents of eligible employees and faculty to participate in the TE program.
Employee Cell Phone Policy	Human Resources	2018-01-24	The purpose of this policy is to define the eligibility rules for employees’ need and use of cellular devices for business purposes.
Break Time for New York State Nursing Mothers	Human Resources	2023-06-07	Outlines the proceures for break times for nursing mothers
Workplace Violence Prevention Policy and Program - Ontario	Human Resources	2020-10-15	Niagara University (the “University”) is committed to providing a working environment that is free from violence, including threats of violence.
Workplace Health and Safety Policy - Ontario	Human Resources	2020-10-15	Niagara University (the “University”) is committed to providing a work environment that promotes the health and safety of employees by developing, implementing and maintaining safety standards.
University Policy Pre and Post Employment Background Checks - Ontario	Human Resources	2019-08-01	Niagara University (the “University”) is committed to hiring, retaining, and promoting employees in a manner that balances that best interests of the University, the academic environment, and the individuals affected by such decisions.
Disconnecting from Work Policy - Niagara University in Ontario	Human Resources	2022-07-01	Niagara University respects the personal time of its employees and their right to \"disconnect from work\". As a university, the responsibilities vary across academic and non-academic sectors. As such, dependent upon the role of the employee within the organization, there may be times that will require the need for employees be contacted outside of their scheduled work hours in order to ensure continuity of services or to discuss time sensitive concerns. Out of concern for the health and well-being of employees, the University will work to limit interactions with employees outside of working hours.
Remote Work Policy	Human Resources	2022-09-01	Remote work, also referred to as teleworking, or telecommuting, is the concept of staff working from home or another location and in a way that can provide a mutually beneficial option for both Niagara University and its staff. Niagara University's work from home policy is to establish the guidelines and requirements to ensure remote work benefits our staff, mission, students, and constituents who are working at a location other than on campus. The purpose of this policy is to ensure both remote employees and their supervisors understand the guidelines and conditions of remote work. Consistent with the University's mission and core values, the University recognizes that remote work may be appropriate to meet employee and student needs. However, an engaged campus environment and in person experiences of our faculty, staff and administration with students are the hallmark of a Niagara University education.
Electronic Monitoring Policy - Ontario	Human Resources	2022-10-11	Electronic monitoring can be used to collect information about employee activities in the workplace. It may be conducted to ensure quality control, employee safety, security, customer satisfaction, and compliance with the University�s Acceptable Use of Electronic Resources policy. This policy describes Niagara University approach to electronic monitoring.

Information Technology

Policy	Department	Effective Date	Purpose
Student E-mail Policy	Information Technology	0000-00-00
Web-site Terms of Use	Information Technology	0000-00-00
Data Breach Policy	Information Technology	2017-06-01	To set the terms of meeting the requirements of NY GBL Article 39-f
Acceptable Use of Electronic Resources	Information Technology	2021-11-14	Niagara University is a not-for-profit university, and its facilities, including computer and data resources, are to be used in furtherance of its not-for-profit, educational, research, and service purposes. More and more university activities are conducted using computers and electronic communications, with increased convenience and accessibility from and to all parts of the world. At the same time, today\\\'s inter-connected environment intensifies the risks and threats of unauthorized access to computers, inadvertent disclosures of sensitive data, and unexpected destruction of essential information, resulting in potentially serious consequences to individuals and to the institution. Members of the University community and affiliates interact with a wide spectrum of sensitive data for numerous reasons. Evolving federal and state/provincial regulations require organizations and individuals to safeguard sensitive data. With computing so widely distributed throughout NU, the responsibility to safeguard computers and data resources extends to all members of the University community and affiliates.
University Copyright Policy	Information Technology	2018-09-17	Niagara University is committed to the ensuring ethical practices are upheld by faculty, staff and students with respect to adherence to copyright laws in the United States and Canada.
Website Content Governance	Information Technology	2022-05-31	Website governance is critical to the long-term success of Niagara University's (NU's) website. With multiple website content managers making changes, a governance plan that describes how to manage and publish content allows NU's to focus on maintaining integrity while improving quality.

Institutional Advancement

Policy	Department	Effective Date	Purpose
Institutional Advancement Database Information	Institutional Advancement	2003-03-01	To define appropriate use of data held by Institutional Advancement.
Solicitation of Potential Donors	Institutional Advancement	2012-07-12	This policy regulates the contacting of potential donors
Institutional Advancement Code of Ethical Principles	Institutional Advancement	2010-09-17	To state ethical principles and standards of professional practice specific to philanthropy.
Institutional Advancement Gift Receipting	Institutional Advancement	2015-01-01	To ensure gift receipting compliance with applicable US and Canadian regulations.

Institutional Research

Policy	Department	Effective Date	Purpose
External Funding Practice: Electronic Research Administration	Institutional Research	2012-07-12	The University must have staff adequately trained and resourced to manage electronic research initiatives of the federal government and other sponsors as they are initiated.

Ontario Administration

Policy	Department	Effective Date	Purpose
Ontario minimum Degree Fee Policy	Ontario Administration	2020-01-06	All students registered in Niagara University programs offered in Canada must pay a minimum degree fee, which is based upon the full-time program length for each program.
Niagara University Workplace Harassment and Sexual Harassment Prevention Policy - Ontario	Ontario Administration	2020-01-06	Niagara University (the "University"�) is committed to providing a professional and productive work environment that is free from harassment of any kind.

Other

Policy	Department	Effective Date	Purpose
Weapons Policy	Other	2023-06-08	Niagara University is committed to having a safe and secure campus.
Essential Trained Responders and Essential Personnel	Other	2015-10-07	To establish a system for utilizing the categories "essential trained personnel" and "essential personnel"
Non-Academic Student Grievance Policy (Ontario)	Other	2021-04-01	Niagara University is committed to ensuring that all members of the University community demonstrate respect, fairness, and kindness in their interactions with one another in order to build and sustain healthy relationships that are free from harassment and discrimination. This policy provides opportunity for students to raise concerns through an official grievance process and to ensure that these concerns will be dealt with in a just and fair manner

President's Office

Policy	Department	Effective Date	Purpose
Student Status Definitions	President's Office	2013-07-24	To ensure consistent use of the terms defining a student's status at NU
External Funding Practice: Prior Approvals	President's Office	2012-07-12	This policy, in keeping with federal regulations, provides procedures by which prior approvals may be requested where required; all prior approvals requested and required must be maintained.
Usage of St. Vincent's Hall 4th Floor	President's Office	2012-06-03	Sets the procedures and guidelines to use the facilities on the fourth floor of St. Vincent's Hall
External Funding Practice: Records Management	President's Office	2012-07-12	Sets the maintenance of records that are routinely generated when applying for, accepting, and fulfilling the terms of conditional funding,
Lobbying Policy and Procedure	President's Office	2012-07-12	This policies purpose is to ensure compliance with state and federal lobbying laws by establishing guidelines for university employees having contact with government officials.
Document Retention Guidelines	President's Office	2008-01-17	To provide the various offices with common guidelines for document retention and destruction
Clery Compliance Policy	President's Office	2015-07-08	To clarify the various roles and responsibilities for Clery and Campus Security law compliance
University Charter Records	President's Office	2018-07-24	Aggregated Charters since formation of seminary and university
NU Survey (Map) 2015	President's Office	2015-02-26	Official Survey and Map of NU property, including the Main Campus and Parkway Lands
Enterprise Risk Management	President's Office	2021-10-21	The university shall utilize "Enterprise Risk Management" (ERM) to assess, anticipate and manage the diverse array of risks typically confronting the overall well-being of an educational institution, while also identifying and mitigating those risks particular to the mission and reputation of Niagara University, as well as the then current environment.

Presidents Office

Policy	Department	Effective Date	Purpose
Board of Trustees Policy: Conflict of Interest	Presidents Office	2017-05-16	In conformance with the NY NFP Corporations Law and applicable HHS regulations.
Board of Trustees Policy: Gift Acceptance	Presidents Office	2024-12-04	To set the terms and considerations of accepting gifts
Niagara University Bylaws	Presidents Office	2022-09-16	Bylaws of the corporation
Board of Trustees Policy: Academic Senate	Presidents Office	2024-08-01	Sets the board policy regarding the Academic Senate
Board of Trustees Policy: Undesignated Estate Gifts	Presidents Office	2024-12-04	To ensure all charitable gifts are utilized in ways that best support the mission and strategic goals of the institution.
Board of Trustees\' Policy: Naming	Presidents Office	2025-03-19	To establish expectations regarding the naming of Niagara University assets, with or without a philanthropic gift, and the solicitation of donor gifts that include naming opportunities.
Camps Clinics & Events for Minors	Presidents Office	2021-08-01	The university is committed to creating a safe and compliant environment in our camps, clinics, and other events for minors. The below checklist procedure shall be used to ensure all camps are properly authorized, staffed, and set up to comply with governing laws, regulations, and university policies.
Board of Trustees Policy: Whistleblowing	Presidents Office	2018-09-27	The policy for reporting suspected fraud and abuse of university resources
Board of Trustees Policy: Academic Freedom	Presidents Office	2014-09-30	Sets the board policy regarding Academic Freedom
Board of Trustees Policy: Instructional Organization of the University	Presidents Office	2021-12-08	Sets the board policy regarding instructional organization
Board of Trustees Policy: Faculty Status	Presidents Office	2014-09-30	Sets the board policy on Faculty Status
Board of Trustees Policy: Termination of Faculty & Emeritus Status	Presidents Office	2022-09-16	Sets the board policy regarding termination of faculty and emeritus status
Board of Trustees\' Policy: Statement on Ethical Business and Educational Practices	Presidents Office	2009-12-09	To confirm the University\'s commitment to Ethical Business Practices
Board of Trustees Policy: Ethical Treatment of Students in Fiscal Transactions	Presidents Office	2017-05-12	To provide guidance on the fiscal transactions involving students and staff, administrators and faculty.
Board of Trustees Policy: Honors and Degree Revocation	Presidents Office	2019-12-04	The Board of Trustees has the power to grant such degrees and honors as are specifically authorized by the Charter of the University and the approval of the Regents of the University of the State of New York.
Board of Trustees Policy: Sports Wagering	Presidents Office	2020-05-07	This policy addresses sports wagering and adheres to applicable National Collegiate Athletic Association (NCAA) bylaws, New York State law, and federal law. The policy applies to the Niagara University Board of Trustees, Board of Advisors, President\'s Cabinet, Deans, Vice Presidents, and Associate/Assistant Vice Presidents (\"Restricted Persons\").

President\'s Office

Policy	Department	Effective Date	Purpose
External Funding Practice: Intellectual Property	President\'s Office	2012-07-12	This policy dictates the ownership of intellectual property generated through University Research

Public Relations

Policy	Department	Effective Date	Purpose
Communications with Media	Public Relations	2008-01-15	To inform employees as to how to handle media inquiries and press appearances
Web Page Administrator Policy	Public Relations	2013-09-18	To ensure clarity regarding responsibility for individual department and sector web pages
Trademark Policy	Public Relations	2014-02-12	To set the terms for protecting and using all University-owned Trademarks

Student Affairs

Policy	Department	Effective Date	Purpose
Alcohol Policy	Student Affairs	0000-00-00	Sets the University's procedures and guidelines regarding Alcohol
Drug/Illegal Substance policy	Student Affairs	0000-00-00	Sets the University's procedures and guidelines regarding Drugs and Illegal Substances
Hazing Policy	Student Affairs	0000-00-00	Sets the University's procedures and guidelines regarding Hazing
Parent/Guardian Notification	Student Affairs	0000-00-00	Sets the University's procedures and guidelines regarding parental notification
Sanctions	Student Affairs	0000-00-00	Sets the University's procedures and guidelines regarding Student sanctions
Student Disciplinary	Student Affairs	0000-00-00	Sets the University's procedures and guidelines regarding student disciplinary matters
Administrative Search Policy	Student Affairs	2012-08-01	Dictates the procedures and guidelines for searches of student's room
Athletic Aid Appeal Board	Student Affairs	2013-08-11	To ensure student athletes have an NCAA-compliant method to appeal the loss of athletic aid or denial of a one-time transfer
Dean of Students Judicial Records Retention Policy	Student Affairs	2014-07-24	To ensure students are aware of the retention of their judicial records
Narcan Policy	Student Affairs	2016-03-14	To set the policy and procedure for on-campus administration of Narcan to fight opiate overdose
University Policy on Approval and Review of Academic Programs and Courses	Student Affairs	2018-07-01	This policy provides an outline for university-wide processes for the proposal and approval of new academic programs as well as the review of existing academic programs.
University Policy on Non-Academic Student Grievance	Student Affairs	2021-05-31	NU is committed to ensuring that all members of the University community demonstrate respect, fairness, & kindness in their interactions with one another in order to build & sustain healthy relationships that are free from harassment & discrimination

Student Services

Policy	Department	Effective Date	Purpose
Institutional Review Board Policy and Procedures	Student Services	2018-07-01	Institutional Review Board Policy and Procedures

University General Counsel

Policy	Department	Effective Date	Purpose
Policy Governing Policies	University General Counsel	2022-12-08	A policy is a written statement that guides the actions of the University community.